From Outlook or

You can fax from your email either in Outlook or on by doing the following:

  1. Start a new email.

  2. If your new email has the “From” field already then skip this step.  If it does not, click “Options” at the top of the email and then click “From” in Outlook or click the ellipsis in the menu bar and then click "Show From" in Office 365.

  3. In the “From” field, either leave it as your email (if you want the fax to appear like it is coming from you), or change it to your department fax email (only if your department is set up with a departmental fax and you've been granted access to it). If your department's email address is not listed in the From field, you may need to click the From field and click other email address then type in your department's email address.

  4. In the “To” field, type

  5. In the “Subject” line, type the fax number you want to send the fax to.  If you’d like to put a specific “attention to” name or add a subject to the fax, use the following format:
    Jason Salmans((4799640583));Subject((Information you requested))

     This will include “Jason Salmans” as the intended recipient (if you didn’t have this, then it would put the 4799640583 as the recipient), it will send the fax to 4799640583, and the Fax Subject will be “Information you requested”.

  6. From here, anything you type in the body of the email or attach to the email will be part of the fax that is sent.

  7. Once finished, hit “Send”.

You should get an email indicating the fax has been added to the queue (unless there are no faxes waiting to be sent) and then another email later indicating if the fax was successfully sent or not.


From Jabber

You can send faxes from the interface in the Cisco Jabber Instant Messaging application.  Please note, if you're working from off-campus and you want to use this method, you must first connect to the GlobalProtect VPN:

  1. Login to your Cisco Jabber by using your OneTech credentials.

  2. On the left hand side of the Jabber main window you should see a “Fax” button. If not, you can make Jabber larger vertically to show all of the buttons or click the “More” button.  Once you find the “Fax” button, click it.

  3. If you haven’t logged in before, type in your Tech username and password. You can choose to click the “stay signed in” checkbox and then click “Login”.  If you’ve been logged in before and clicked “stay signed in” you shouldn’t see the login screen until the next time your password changes.

  4. On the next page you should now see “Imagicle StoneFax” and, underneath that, “Fax Wizard”, “Incoming faxes”, and “Outgoing faxes”.  Click the “Fax Wizard” and, once it’s highlighted, click the arrow on the right or double click it.

  5. The “New Fax” page should appear. The sender should be yourself, “To” should be the number you want to fax to, “Subject” is the fax subject, the default cover letter is one we’ve designed for Tech, “Files” is where you attach any digital files you want to send, and “Text” is where you can type out something to include in the fax.

  6. This step is optional but there is a “Advanced Options” at the top that adds a few options like whether you want a read receipt, if you want to attach a copy of the fax, or if you want to schedule it to send at a later time.

  7. Once you are done, click Send.

In Jabber you can also see faxes you’ve sent from and received to your fax account (Note: This method does not allow you to send from your departmental fax box, nor does it allow you to see faxes received to departmental fax boxes).