Webex Events are special Webex meetings that allow for a large audience to view a speaker or panel of speakers, and then submit questions via chat to be answered during the event. The connection process can be a little complicated at first, but once you've gone through it, connecting to subsequent events will be much quicker.
1. After clicking on the event link (provided perhaps by a OneTech announcement or via email), you will be presented with a webpage similar to the following:
2. If there are materials attached to the event (such as a resume or program), you'll need to click the "View Info" button, which will reveal the materials and allow you to access them. Note: Do not clear the password field, as the correct password is already filled in for you.
3. At this point, type in your personal information in the fields on the right (First Name, Last Name, and Email address) Again, do not clear the password field. You then have two options for joining the event.
If you do not have the ability to install browser extensions on your machine, please skip to Step #7. Otherwise, continue to Step #4.
4. If you would like to join using browser extensions, click the blue "Join Now" button. Depending on which browser you're using, you'll be presented with one of two pages detailing how to install the browser extension.
To install in Firefox:
To install in Chrome:
5. Once you have installed the browser extension, you should see a Webex loading window, followed by the audio/video preview page. Make sure you have "Use computer for audio" selected, then click "Join Event". Note: because this is an "Event," your camera will not activate, even if you have one connected.
6. Once you have joined the event, you will see a Q&A panel on the right side of the screen. From there, you can type and submit questions, which the panelists will be able to read and answer, either verbally or via the Q&A chat. If you do not see a box to type in, you may need to expand the Q&A panel by clicking the arrow next to "Q&A". Make sure you are submitting your questions to "All Panelists".
7. If you would like to join using a browser application (for example, if you do not have the rights on your computer to install software or extensions), click the "Join by browser" link. You should be taken straight to the meeting. However, you'll need to set up your audio connection in order to hear the panelists. In the toolbar on the bottom of the event window, click the leftmost button with the phone icon, then click "Connect" next to "Use computer for audio". You may get a popup message asking to let your browser access your microphone. Click "Allow," but know that your microphone will not be active for the event under normal circumstances.
8. Once you have joined the event, you will see a Q&A panel on the right side of the screen. From there, you can type and submit questions, which the panelists will be able to read and answer, either verbally or via the Q&A chat. If you do not see a box to type in, you may need to expand the Q&A panel by clicking the arrow next to "Q&A". Make sure you are submitting your questions to "All Panelists". If you do not see the Q&A panel, you will need to click the Q&A button in the toolbar at the bottom of the meeting window.